Google have not just changed the world of search and helped us find what we need, they’ve also revolutionized how we work — with the introduction of Google Drive, G-Suite, and Google Apps. They continue this trend by launching a cloud-based office solution called ‘Google Workspaces’. This is what you need to know about Google Workspace and how can you benefit from it…
What is Google Workspace?
A collection of cloud computing, productivity, and collaboration tools, software, and products developed and marketed by Google under the names Google Workspace (formerly Google Apps and later G Suite).
The communication tools include Gmail, Contacts, Calendar, Meet, and Chat; the employee engagement tool, Currents; the storage tool, Drive; and the content creation tool, Google Docs. An admin panel can be used to manage users and services.
Depending on the edition, Google Workspace may also come with an opportunity to purchase add-ons like the voice calling service Voice and the digital interactive whiteboard Jamboard. Workspace for Education is the current name for the education edition, which now includes the learning platform Google Classroom.
While the majority of these services are individually free for users. Who use their free Google (Gmail) accounts, Google Workspace adds enterprise features like custom email addresses at a domain (for instance, @yourcompany.com), an option for limitless drive storage, more administrative tools and complex settings, as well as round-the-clock phone and email assistance.
Being based in Google’s data centers, data, and information are directly saved and subsequently synchronized to other data centers for backup purposes. Users of Google Workspace do not see adverts while using the services, and neither are the information and data stored in their accounts used for commercial purposes, in contrast to users of free, consumer-facing services. Additionally, managers of Google Workspace can modify privacy and security settings.
Benefits of Using Google Workspace
Some benefits of Google Workspace are listed below:
1. Increase Productivity
Employees may maximize how they collaborate and work by using Google Workspace, which significantly boosts productivity and efficiency. Companies all across the world are under increasing pressure to maintain their competitiveness and satisfy their customers’ needs.
Teams can rapidly exchange ideas, participate in meetings remotely and from any location, interact in real-time, and more using Google Workspace. Cloud-based architectures, which outweigh the inefficiencies of working based on isolated and computer-dependent productivity tools, make this new style of working viable.
2. Cost saving
The suggestions from Google are really profitable. Pay-per-use is the foundation of Google Workspace’s SaaS model, which eliminates the need to expand server infrastructure, storage, etc. as is frequently the case with clients’ on-premise solutions.
Instead, you only pay for the number of people utilizing the system. Additionally, we may emphasize the Google solution’s scalability, which enables large-scale adoption of its services at the customer’s desire, with a straightforward and rapid purchase.
Solutions in Google Workspace are updated automatically. Since there is no client installed on the user’s workstation, there are no fees associated with updating versions, adding features or fixing bugs, doing maintenance, or even installing security upgrades.
In a Total Economic Impact (TEI) research, Forrester Consulting found that a 3-year ROI rate of 331% was obtained by eight customers who adopted and implemented Google Workspace.
3. Management Simplicity
The amount of time needed to make changes to the configuration of the environment is minimal because administrators just need to set up services from the administration panel or utilize particular APIs for this purpose.
“100% web: Business apps that leverage Internet services and can be accessed through a browser” is how Google describes its overall marketing strategy. With a browser, anything can be accessed from any device without requiring the user to be “attached” to a particular device.
They are free to securely access their information from any location and on any device. Additionally, there are native apps for iOS and Android that may be used well on touch devices and smaller screens.
Since files and messages are synchronized to enable offline work, this mobility does not imply that it is impossible to work offline when the network is unavailable.
5. Security and safety
Google created Google Workspace to adhere to stringent privacy and security standards and industry best practices, assisting clients in adhering to legal requirements. Google gives strict contractual guarantees around data ownership, usage of information, security, accountability, and openness.
Google also undergoes a number of external audits on a regular basis. These unbiased auditors examine Google’s data center infrastructure, operations, and controls. These audits and standards include FedRAMP, SOC1, (SSAE-16/ISAE-3402), SOC2, and SOC3.
They also include ISO27001, ISO 27017, and ISO 27018:2014. Additionally, Google Workspace abides by the guidelines outlined in the EU General Data Protection Regulation (GDPR) as well as the suggestions made by the Article 29 Working Group.
6. Highly available
Google offers a 99.9% SLA for services, which is among the finest in the industry when it comes to dependability when it comes to SLAs. All of Google Workspace’s data centers are constructed with redundant infrastructure, and there are no planned maintenance windows or downtime periods.
7. Ultimate Innovation
Innovation is ingrained in Google’s DNA. Because Google Workspace is a continuously evolving product, businesses who use it are always on the cutting edge of technology, and its redundant architecture ensures that there is never a planned outage for updates.
As an illustration of innovation, Google added nearly 200 new features to its Google Workspace toolkit in 2019. Every year, it upgrades the product with dozens of new features.
8. Future and Evolution
The Google platform is always changing. Its features are updated weekly as a result of a quick and agile development cycle that enables administrators and users to benefit from new features as soon as they become available.
This enables businesses to utilize technology to the fullest extent possible without having to worry about managing its development, application, or day-to-day operations.
Google Workspace is a set of tools and features put together for simple and efficient collaboration on your team. This article has explained everything you need to know about Google Workspace. Workspace is a new way to structure your work environment. It’s not a cloud service, and it’s not a personal assistant.